Thursday, March 31, 2016

Solution to Problem: add sequential # to each copy of excel page printed

add sequential # to each copy of excel page printed

In excel I have a form that I am printing 50 copies of.  I would like to number each copy.  Is there a formula that I can insert into one of the cells to calculate a page #?  Or, any other suggestions on how to accomplish this?  Thanks.

Anwsers to the Problem add sequential # to each copy of excel page printed

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Try this macro.  If you enter 0 or just press [Enter] at the prompt, no copies will be printed.
Sub PrintMultipleCopies()
  Dim CopiesToPrint As Integer
  Dim CopyNumber As Integer
  CopiesToPrint = Application.InputBox("Enter # of copies to print:", "Copies", 0, , , , , 1)
  If CopiesToPrint = 0 Then
    Exit Sub
  End If
  'these refer to the sheet/form you are going to print
  'and to the cell you want to put the copy # information into
  For CopyNumber = 1 To CopiesToPrint
    'put the phrase "Copy # of ##" into cell R20 of Sheet1
    '  the # will increment, the ## will be the # of copies you requested.
    Worksheets("Sheet1").Range("R20") = "Copy " & CopyNumber & " of " & CopiesToPrint
    Worksheets("Sheet1").PrintOut copies:=1 ' do them 1 at a time
End Sub
To put the code into the workbook for use: open the workbook and press [Alt]+[F11] to get into the Visual Basic Editor.  In the VBE, use Insert --> Module from its menu bar and copy the code above and paste it into the empty code module presented to you.
Edit the "Sheet1" entries in it to hold the actual name of your worksheet with the form on it (include the quotation marks at each end of its name).  Change the "R20" to the cell address where you want the copy number shown, and modify the
= "Copy " & CopyNumber & " of " & CopiesToPrint
to put what you want into that cell.  If you just wanted the copy number then it would read:
    Worksheets("Sheet1").Range("R20") = CopyNumber
Close the VBEditor and run the macro from the [Developer] or (I think it is 2007 on the) [View] tab Macros selector.
Hope this helps.

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