Troubleshooting:Can you combine 3 records into 1 record Error

Can you combine 3 records into 1 record

my sample data looks like this 


1.11.1 this is a test

trying to combine 3

records into 1

2.22.2 based on the numbers

pattern to use as the beginning

of each 1 to 3 records

3.33.3 This 1 record

is to make sure it does

not matter how many records 3 records

are combined to make the 1 record even with

4 records combined

4.44.40 this is 1 record with only

2 records to combine into one


what I need is it to look like


1.11.1 this is a test trying to combine 3 records into 1
2.22.2 based on the numbers pattern to use as the beginning of each 1 to 3 records
3.33.3 This 1 record is to make sure it does not matter how many records 3 records are combined to make the 1 record even with 4 records combined
4.44.40 this is 1 record with only 2 records to combine into one

I know this may be something elaborate in vba in access based on the number pattern when found to end a start a new record.

I will need to do this frequently the number pattern will be the only constant.

macky

Anwsers to the Problem Can you combine 3 records into 1 record

Download Error Fixer (Free)

Let's say your table is named tblIn with a field named TextField.
I'll assume that it also has a primary key field named ID that defines the sort order of the records.
Create a new table tblOut with a memo field MemoField (if you are absolutely sure that the combined values will never exceed 255 characters in length, it could be a text field).
Activate the Visual Basic Editor (Alt+F11), insert a new module (Insert | Module), and copy the following code into the module:
 
Sub CombineRecords()
    Dim dbs As DAO.Database
    Dim rstIn As DAO.Recordset
    Dim fldIn As DAO.Field
    Dim rstOut As DAO.Recordset
    Dim fldOut As DAO.Field
    Dim strOut As String
    ' Current database
    Set dbs = CurrentDb
    ' Clear target table
    dbs.Execute "DELETE * FROM tblOut", dbFailOnError
    ' Open recordset on source table
    Set rstIn = dbs.OpenRecordset("SELECT TextField FROM tblIn ORDER BY ID", _
        dbOpenForwardOnly)
    ' Source field
    Set fldIn = rstIn.Fields("TextField")
    ' Open recordset on target table
    Set rstOut = dbs.OpenRecordset("tblOut", dbOpenDynaset)
    ' Target field
    Set fldOut = rstOut.Fields("MemoField")
    ' Loop through records of source table
    Do While Not rstIn.EOF
        If fldIn Like "#.#*" Or fldIn Like "##.#*" Then
            ' Do we have an output value?
            If strOut <> "" Then
                rstOut.AddNew
                fldOut = Trim(strOut)
                rstOut.Update
            End If
            ' Start new output value
            strOut = ""
        End If
        strOut = strOut & " " & fldIn
        ' On to the next record
        rstIn.MoveNext
    Loop
    ' Process the remaining string
    If strOut <> "" Then
        rstOut.AddNew
        fldOut = Trim(strOut)
        rstOut.Update
    End If
    ' Clean up
    rstOut.Close
    Set rstOut = Nothing
    rstIn.Close
    Set rstIn = Nothing
    Set dbs = Nothing
End Sub
 
Substitute the correct names for the tables and fields.
With the insertion point anywhere in the code, press F5 to run it.

Check if there are memory problems

Memory management issues can also cause a BSOD in Windows 7. Thankfully, Windows 7 has a Memory Management Diagnostic tool that detects and solves problems related to system memory.

1. Click on the Start button on the Taskbar.
2. Type "Windows Memory Diagnostic Tool" or "Memory" (without quotes) in the Search box or,
3. Click on Windows Memory Diagnostic Tool (in the search results).
4. Click on "Restart now and check for problems (Recommended)".
5. The system will restart, and you need to follow the instructions given on the screen.

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